Information for Journal Editors and Contributors

Abstracting and indexing journal editors' guide

For information on Intellect's abstracting and indexing programme and what you can do to improve your journal's chances of being well-indexed, read through our Abstracting & Indexing Journal Editor's Guide.

Alternative text

All Intellect journal content published from August 2023 onwards includes alternative text for all visual and audio material. 

As part of Intellect’s commitment to fairness and accessibility, we ask our authors to provide descriptive text alternatives for all images, graphs, figures, etc. in your work. Useful guidelines can be found at the Diagram Center website and the Describing Visual Resources website. All Intellect journal content published from August 2023 onwards includes alternative text for all visual and audio material. 

Alternative Text Form for journal contributors

Download the Alternative Text Guide

Visit our Accessibility Statement page

Artificial Intelligence (AI) usage

Generative artificial intelligence (AI) and AI-assisted technologies should only be used to enhance readability and language, with human oversight and careful review to correct any errors or biases. AI should not be considered or used as an author or co-author. Authors must disclose their use of AI in a new section in their article(s), taking full responsibility for the content. Basic grammar and spelling tools do not require disclosure.

When relevant, the statement below should be inserted into a section labelled 'Acknowledgment of the Use of Generative AI and AI-Assisted Technologies in the Writing Process' at the end of the article but before the References section.

Statement: Throughout the preparation of this work, the author(s) employed [NAME OF TOOL / SERVICE] to [PURPOSE]. Following the utilization of this tool/service, the author(s) thoroughly reviewed and edited the content as necessary, assuming full responsibility for the publication's content.

Citation Style Language

We have created a Citation Style Language (CSL) file for Intellect House Style to be used with reference management programs. This CSL is compatible with Mendeley, Zotero, Papers, and many more listed on the citation styles website.

Download the CSL file

Contributor publishing agreement (OA)

We have a separate publishing agreement for any contributors wishing to publish their article Gold Open Access. This should be discussed with the journal's Editor and Production Editor on submission.

Download the Open Access Publishing Agreement 

Visit our Open Access page

Contributor publishing agreement (standard)

Once an article has been accepted for publication, the contributor must complete and submit this form to the Editor. Editors should send the completed forms to their journal's Production Editor when submitting the journal for copy-editing, as we cannot publish without the contributors’ agreement. 

The form contains information about our privacy policy and GDPR, Open Access, republication, university repositories and image use. It is very important that all editors, guest editors and contributors have read and understood this form.

Download the Publishing Agreement

Copyright permissions

It is the author’s responsibility to secure written permission from copyright holders for reproducing images, tables, figures or text extracts. If required, copyright permissions must be obtained before the journal is submitted for production. When looking to use material from books/journals, contact the original publisher. For images from an art agency, museum, library or gallery, contact the organization. Photographers typically hold copyright over photographs. This letter can be used as a template when seeking copyright permission. 

Download the Image Copyright template letter

Editorial and Advisory Board management

Running a journal is a lot of work, and being an editor comes with many hats. One of them is managing the Editorial and Advisory Board. 

We have put together some tips and suggested action points on how best to approach the objectives of a board, as well as the recruitment process and board maintenance.

Download the Journal Board Resources

Ethical standards

We are committed to upholding high standards of ethical behaviour amongst our staff, authors and editors, and maintaining these standards throughout the publication process. Please see our ethical guidelines page for more details.

Fair dealing

Some use of copyright material is allowed within academic publishing under ‘fair dealing’ in UK copyright law, or ‘fair use’ in US law. The UK and US interpretations of fair dealing/use do differ, and this is still a grey area in copyright. Please be aware that it is your responsibility if you choose to use content under fair dealing/use, and we do advise you to seek permission from the copyright holder wherever possible.

Visit the UK Copyright Service website for a fact sheet on using copyright works.

Visit the Society for Cinema and Media Studies website for advice on the use of film stills.

Visit the US-based College Art Association’s Code of Best Practices in Fair Use for the Visual Arts (2015) for advice based on feedback from artists, designers, curators, museum directors, academics, art historians, rights officers and publishers.

Image & multimedia guide

It is very important that images and multimedia material such as audio and video files are supplied as high-quality files as low-resolution images appear fuzzy, jagged and blurry in print. This guide has been produced to help you check that your images and supplementary material are of the correct quality. All Intellect journal content published from August 2023 onwards includes alternative text for all visual and audio material. 

Download the Image & Multimedia Guide

Increasing impact

Intellect works in partnership with Kudos to offer our authors the tools to increase the impact of their publications. You will receive an invitation email from Kudos after your article has been published inviting you to summarise your contribution in plain language and share through social networks. More information about Kudos is available on our Kudos page.

Metadata form

The journal that you submit to may require you to fill out a metadata form. Metadata is vital for the discoverability of a journal article, and some elements are mandatory for publication.

Download the metadata form

Online first editor guide

Online First allows for journal articles to be published on Intellect Discover ahead of an issue’s publication, meaning that authors can start building usage and citations for their work without waiting for the rest of an issue to be ready.

Download the Online First Editor Guide

Peer review flowchart

Peer review is a vital part of our journal production and quality control. Before an article is accepted for publication, it must undergo external double-blind peer review by at least two academics. This flowchart gives an overview of the process.

Download the Peer Review flowchart

Peer review recognition and ebook discount

Intellect appreciates the work that flows into every single published piece, not just by authors and editors, but also by peer reviewers. We seek to recognize these efforts by offering a simple way to claim peer reviews via Web of Science’s Researcher Profiles.

Web of Science Researcher Profiles bring together publications and citations alongside publisher-verified peer reviews and editorships, allowing you to showcase your academic achievements in one place, including every peer review you undertake.

Once an account has been set up with Web of Science here, you can add your peer reviews to your profile (Menu > My records > Peer reviews > +ADD on the left-hand side); then send your review receipts (the email/s from the journal editor thanking you for/confirming receipt of your review) to reviews@webofscience.com to get the review verified. Each peer review will then automatically be added to the profile. Peer reviewers should ensure to link their ORCID iD  to their Web of Science account.

To read about this process in more detail, visit: http://webofscience.help.clarivate.com/en-us/Content/peer-review-in-wos-researcher-profile.html

Note that Web of Science can only add reviews sent to reviews@webofscience.com to your account if the email address they're sent from is verified against your Web of Science Researcher Profile.

We also offer journal peer reviewers a 30% discount on Intellect e-books. To claim your discount, please email georgia@intellectbooks.com and copy in the editor of the journal you reviewed for.  

Peer reviewer instructions

When an article is sent for external peer review, the reviewer may need guidance and instructions to ensure a constructive and rigorous review process. This document is only an example and editors are free to edit it as they wish.

Download the Instructions for Reviewers template

Download COPE Ethical Guidelines for Peer Reviewers

Proof corrections template

When sending contributors the proof of their article, please ask them to clearly list any changes in a table, using the page numbers and line numbers printed on the proof. Editors should also use this table for their own proofreading.

Download the Proof Corrections template

Running order template

Please make sure that you include a running order when sending journal articles to your production manager for copyediting. This helps us keep track of material, and may be a useful way of recording word counts as well.

Download the Running Order template

Self-archiving, licensing and usage

For information on how you can use the preprint, accepted manuscript and final published version of your journal article, please go to our Licence and Usage Policy page.

Short guide to journal production

This guide gives a summary of an editor’s role during the production process, and includes information on timelines, metadata, style, etc. It is a useful resource for editors and guest editors alike.

Download the Short Guide to Journal Production

Style guide

Consistency across our journal portfolio is very important to us, and all journal submissions should follow our house style (based on the Harvard referencing system). We hope that this document answers all your stylistic queries, however, you can direct any additional style questions to naomi@intellectbooks.com.

If contributors have a more specific query about submitting an article to a particular journal, please contact the editor(s) of that journal, whose details can be found on the relevant journal page.

Download the latest Intellect Style Guide

View our Journals list

Submission system

We offer our editors the Pubkit submission system, to help track incoming articles, and to allocate peer reviewers. If you're interested in learning more, please contact Naomi, Assistant Journals Manager at naomi@intellectbooks.com.

Tables, charts and graphs

Please use Microsoft Word’s table feature to create any tables, and embed them in the article when you submit. Each column should be clearly labelled, and we prefer that you avoid the use of merged cells, colour or shading. Do not submit tables as images, PDF or excel files.  Graphs (line, bar, pie etc.) should be submitted as high-resolution JPEG files separately, and should follow the same standards as images.

Download the Image Guide

Writing better metadata

What is metadata?

Metadata is any data that describes a journal, which includes obvious things such as article title, journal title and publication date, as well as ‘deeper’ data such as licences, references, keywords and abstracts. The keys to good metadata are consistency, accuracy and specificity.

Why do we need rich metadata?

Rich metadata will help make your journal/article more discoverable. It not only helps the research to be found and therefore be cited more and increases sales, it also helps the Intellect marketing team with their efforts in promoting the journal and help libraries, indexers and other databases know what they can do with our content.

But this is not all: Rich metadata also makes a journal more accessible for a number of readers. Read about Intellect’s commitment to make our publications accessible on our Accessibility page.

What happens if we don’t have rich metadata?

Without rich and consistent metadata, it is easier for journal content to get ‘lost’. Readers might just not be able to identify an article or journal as the right choice for them because of a lack of information, or because of the many other titles that have similar, generic identifiers. If accurate keywords, references, descriptions and author/editor information and ORCIDs are available, a publication will still be discoverable in years to come – something Intellect is of course keen on, as we are proud to publish original thinking!

This document gives advice on writing effective titles, abstracts and keywords in order to increase the visibility of your work. 

Download the Writing Better Metadata guidelines 

See also

Publish with Us

Information for Book Authors and Editors

Information for Librarians

Ethical guidelines

Licence and Usage Policy

FAQs